Writing: B2 Lesson 11: How to Write a Formal Report (Structure & Language)

B2 Writing: Report

B2

📋

The Analyst

Formal Report Structure

TO: Mr. Smith, Principal FROM: Student Committee SUBJECT: Improving School Facilities

1. Introduction

The aim of this report is to evaluate the current condition of the library.

2. Findings

It was observed that the computers are outdated. Furthermore, students were interviewed regarding the space.

3. Recommendations

It is recommended that new laptops be purchased.

💡 Tip: Sub-headings

A report is not an essay. Use clear headings so the busy reader can scan for information quickly.

💡 Tip: Objective Tone

Reports deal with facts. Avoid "I feel" or "I think." State what happened.

👔

Formal Language

The Passive Voice

Reports are objective. Avoid "I" and "We." Transform these sentences.

"I asked the students." "The students were asked."

"We think you should buy new chairs." "It is recommended that new chairs be purchased."

"I saw many problems." "Several problems were observed."

📑

Report Assembler

Topic: The Office Canteen

1. Introduction (The Aim) -- Choose -- I want to talk about food. The purpose of this report is to assess the quality of the canteen food.

2. Finding (The Facts) -- Choose -- It was found that there are limited vegetarian options. I didn't see any vegetables.

3. Recommendation (The Fix) -- Choose -- You must cook better. It is suggested that the menu be expanded to include healthy choices.

🚀

Mission

Real World Task

Scenario: Your boss wants to improve the workplace environment.

Task: Write a short report in your notebook using these headings:

• 1. Introduction: "The aim of this report is..."
• 2. Current Problems: "It was observed that..."
• 3. Recommendations: "It is proposed that..."