Grammar: 🌐 Grammar in Specialized Contexts - Application (C1) - Lesson 3: Grammar for Clear, Concise & Professional Business Communication (emails, reports, presentations)

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Business Grammar

Concise & Professional (C1)

[Image of professional business meeting]

✂️ 1. Conciseness (Cutting Fluff)

Business readers are busy. Remove "dummy subjects" and redundancies.

Wordy (Fluff)

There are many employees who are complaining about the AC.

Concise

Many employees are complaining about the AC.

⚖️ 2. Active vs. Passive

Use Active to take responsibility. Use Passive to soften bad news.

We made a mistake. (Active)

Takes ownership (Good for trust).

A mistake was made. (Passive)

Hides the person (Good for politeness).

📑 3. Nominalization

Turning verbs into nouns creates a formal, objective tone for reports.

Casual (Verb-heavy)

If we implement the plan incorrectly...

Formal (Noun-heavy)

Incorrect implementation of the plan...

The Email Fix 📧

Turn this messy email into a pro one.

Subject: Meeting

Hi Team,

I am writing to you because there is a need to talk about the budget. Basically, we spent too much money.

It is important that we have a meeting soon.

⬇️

Subject: Budget Discussion

Hi Team,

We need to discuss the budget because we exceeded our limit.

Please schedule a meeting soon.

Changes made:

• Removed "I am writing to you because..." (Redundant).
• "There is a need to talk" ➔ "We need to discuss".
• "It is important that we have" ➔ "Please schedule".

Professional Check 👔

Select the most professional option.

Goal: Be Concise.

Goal: Formal Report (Nominalization).

Goal: Soften Bad News (Passive).

Mission 📝

Rewrite sentences.

Refine these:

• 1. "Basically, at this point in time, we are not ready."
  ➔ We are not ready.
• 2. "There are many customers who want a refund."
  ➔ Many customers...
• 3. "We need to analyze the data." (Make it formal)
  ➔ Data...